Phased Reopening Plan

Millington Arbela District Library Reopening Plan

Expectations for Staff
With guid­ance from the Tuscola County Health Department, some type of health screen­ing will be re­quired by staff. 

Each staff mem­ber was pro­vided with 2 face masks to be worn dur­ing the du­ra­tion of their shift if med­ically tol­er­a­ble and al­low them to be switched out and cleaned.

Gallons of hand san­i­tizer are avail­able at the desk for fre­quent use by staff. A liq­uid san­i­tizer spray (80% al­co­hol) will be uti­lized to san­i­tize hands and sur­faces.

Plexiglass shields are set up at the ser­vice desk as a bar­rier be­tween pa­trons and staff.

Gloves are on or­der and will be used by staff while emp­ty­ing the drop box and at their dis­cre­tion as needed with proper san­i­ti­za­tion.

Expectations for Patrons

During steps 2,3 and 4 of re­open­ing, pa­trons will be asked to wear a face cov­er­ing or mask if med­ically tol­er­a­ble.

Patrons will prac­tice safe so­cial dis­tanc­ing by stay­ing 6 feet apart while wait­ing at the ser­vice desk or be­ing in the li­brary.

Patrons will uti­lize the san­i­tiz­ing sta­tions avail­able through­out the li­brary to help stop the spread of germs on high touch sur­faces.

Patrons are en­cour­aged to stay home if show­ing any symp­toms of COVID19 (or if he or she has been ex­posed to any­one show­ing symp­toms or hav­ing tested pos­i­tive for COVID-​19).

Step 1: Curbside Drop-​off*

The book drop will be re­opened and pa­trons may re­turn li­brary ma­te­ri­als. All ma­te­ri­als will be quar­an­tined for 72 hours, cleaned, and processed for re­turn. Due dates are cur­rently ex­tended. Limited staff will be work­ing in the li­brary prepar­ing for curb­side pickup through the use of sig­nage, ac­qui­si­tion of proper PPE equip­ment, and deep clean­ing of the li­brary.

Step 2: Curbside Pick-​Up*

Library staff will process pa­tron or­ders for ma­te­ri­als us­ing our on­line re­serve sys­tem or over the phone. Patrons will be lim­ited to check­ing out 10 items (com­bi­na­tion of DVDs, au­dio­books, books and mag­a­zines) for each trans­ac­tion. Library staff will pro­vide a safe way for pa­trons to pick up their ma­te­ri­als us­ing con­tact­less pickup in our park­ing lot with the use of des­ig­nated park­ing spots.

Return of ma­te­ri­als will only be avail­able through the out­side drop box.

Staff is en­cour­aged to stay home if show­ing any symp­toms of COVID19 (or if he or she has been ex­posed to any­one show­ing symp­toms or hav­ing tested pos­i­tive for COVID-​19). Staff will be pro­vided with masks and re­quired to wear them at all times un­less un­able for med­ical rea­sons.

Step 3: Limited Opening (25% Capacity-​8 pa­trons)*

After our li­brary has been thor­oughly cleaned, the li­brary will be re­opened with lim­ited ac­cess to the pub­lic.

Curbside pickup will con­tinue for pa­trons who would pre­fer this form of li­brary ser­vice.

Return of ma­te­ri­als will only be avail­able through the out­side drop box.

Plexiglass shields will be in­stalled at the ser­vice desk to pro­vide a bar­rier be­tween pa­trons and staff. Every other com­puter sta­tion will be turned off to keep users 6 feet apart and sta­tions will be wiped down by staff af­ter each use with a Clorox wipe or al­co­hol based san­i­tizer spray. Copiers/​printers will only be used by li­brary staff, not pa­trons. 

There will be no in-​person pro­gram­ming at the li­brary and our con­fer­ence room will not be avail­able to be used due to stor­age of ex­tra fur­ni­ture and a place to quar­an­tine ma­te­ri­als.

Chairs and com­fort­able seat­ing will be re­moved or spaced 6 feet apart for safe so­cial dis­tanc­ing. All children’s toys and fab­ric ma­te­ri­als will be taken out of the children’s area. High touch point ar­eas will be san­i­tized at the be­gin­ning and end of a staff’s shift. 

Staff is en­cour­aged to stay home if show­ing any symp­toms of COVID-​19 (or if ex­posed to any­one show­ing symp­toms or hav­ing tested pos­i­tive for COVID-​19). Staff will be pro­vided with masks and re­quired to wear them at all times un­less un­able for med­ical rea­sons.

Step 4: Less Limited Opening (50% Capacity-​16 pa­trons)*

Curbside pickup will con­tinue for pa­trons who would pre­fer this form of li­brary ser­vice.

Plexiglass shields will re­main at the ser­vice desk to pro­vide a bar­rier be­tween pa­trons and staff. Every other com­puter sta­tion will be turned off to keep users 6 feet apart and sta­tions will be wiped down af­ter each use with a Clorox wipe or al­co­hol based san­i­tizer spray.

Return of ma­te­ri­als will only be avail­able through the out­side drop box.

Copiers/​printers will only be used by li­brary staff, not pa­trons. There will be no in-​person pro­gram­ming at the li­brary and our con­fer­ence room will not be avail­able to be used due to stor­age of ex­tra fur­ni­ture and a place to quar­an­tine ma­te­ri­als. 

Chairs and com­fort­able seat­ing will be re­moved or spaced 6 feet apart for safe so­cial dis­tanc­ing. All children’s toys and fab­ric ma­te­ri­als will be taken out of the children’s area. High touch point ar­eas will be san­i­tized at the be­gin­ning and end of a staff’s shift. 

Step 5: Full Access to the Library* 

Plexiglass shields may re­main at the ser­vice desk to pro­vide a bar­rier be­tween pa­trons and staff. 

Every com­puter sta­tion will be avail­able.

Copiers/​printers can again be used by pa­trons. 

There will be in-​person pro­gram­ming at the li­brary and our con­fer­ence room will be avail­able.

Chairs and com­fort­able seat­ing will be put back as nor­mal.

All children’s toys and fab­ric ma­te­ri­als will be put back in the children’s area. 

*There isn’t a time­line at­tached to any of the li­brary re-​opening phases. The time­line will de­pend on the cur­rent state of com­mu­nity health, the Executive Orders in Michigan, and Tuscola County Health Department guide­lines. The phases may not al­ways go in or­der and we may have to go back­wards in our steps as ad­vised or di­rected.

*The di­rec­tor has been given the au­thor­ity by the board to edit or re­vise stages if needed as time goes on.

Last up­dated 6/​3/​2020

Millington Arbela District Library COVID-​19 Preparedness and Response Plan

In ac­cor­dance with Executive Order 2020-​77, Millington Arbela District Library (MADL) in­sti­tutes this COVID-​19 Preparedness and Response Plan. MADL aims to pro­tect its work­force by en­act­ing all ap­pro­pri­ate pre­ven­tion ef­forts. MADL is con­tin­u­ally mon­i­tor­ing guid­ance from lo­cal, state, and fed­eral health of­fi­cials and im­ple­ment­ing work­place and Plan mod­i­fi­ca­tions where ap­pro­pri­ate.

1. Prevention Efforts and Workplace Controls

a. Cleanliness and Social Distancing

MADL abides by the rec­om­mended so­cial dis­tanc­ing and other safety mea­sures and es­tab­lishes the fol­low­ing:

• Large gath­er­ings are min­i­mized when­ever pos­si­ble; staff meet­ings are post­poned, can­celled or held re­motely;

• Employees are en­cour­aged to main­tain phys­i­cal dis­tance even when on break, as well as be­fore and af­ter work­ing hours;

• Employees are re­quired to main­tain phys­i­cal dis­tance when re­port­ing to work, clock­ing in, leav­ing work, and clock­ing out;

• Employees’ work sta­tions are no fewer than six feet apart;

MADL may uti­lize flex­i­ble work hours, wher­ever pos­si­ble, to limit the num­ber of em­ploy­ees si­mul­ta­ne­ously work­ing on-​site;

• Employees’ in­ter­ac­tions with the gen­eral pub­lic are mod­i­fied to al­low for ad­di­tional phys­i­cal space be­tween par­ties; and

• Non-​essential travel is post­poned or can­celled.

MADL pro­vides em­ploy­ees with non-​medical grade masks to be worn dur­ing all shifts. 

In ad­di­tion, MADL is in­sti­tut­ing the fol­low­ing clean­li­ness mea­sures:

• Performing rou­tine en­vi­ron­men­tal clean­ing and dis­in­fec­tion, es­pe­cially of com­mon ar­eas; and

• Where avail­able, pro­vid­ing hand san­i­tizer in high-​traffic ar­eas.

Employees are ex­pected to min­i­mize COVID-​19 ex­po­sure by: 

• Cleaning work sta­tions at the be­gin­ning and end of each shift;

• Avoiding, when pos­si­ble, the use of other em­ploy­ees’ phones, desks, of­fices, or other work tools and equip­ment;

• Frequently wash­ing hands with soap and wa­ter for at least 20 sec­onds;

• Utilizing hand san­i­tizer when soap and wa­ter are un­avail­able;

• Avoiding touch­ing their faces with un­washed hands;

• Avoiding hand­shakes or other phys­i­cal con­tact;

• Avoiding close con­tact with sick peo­ple;

• Practicing res­pi­ra­tory eti­quette, in­clud­ing cov­er­ing coughs and sneezes;

• Immediately re­port­ing un­safe or un­san­i­tary con­di­tions on MADL premises;

• Complying with MADL’s daily screen­ing processes;

• Seeking med­ical at­ten­tion and/​or fol­low­ing med­ical ad­vice if ex­pe­ri­enc­ing COVID-​19 symp­toms; and

• Complying with self-​isolation or quar­an­tine or­ders.

b. Supplemental Measures Upon Notification of Employee’s COVID-​19 Diagnosis and/​or Symptoms

An em­ployee with a COVID-​19 di­ag­no­sis or who dis­plays symp­toms con­sis­tent with COVID-​19 must be im­me­di­ately re­moved from the work­site.

In re­sponse to a con­firmed di­ag­no­sis or dis­play of COVID-​19 symp­toms, MADL:

• Informs all em­ploy­ees with and near whom the diagnosed/​symptomatic em­ployee worked of a po­ten­tial ex­po­sure;

• Keeps con­fi­den­tial the iden­tity of the diagnosed/​symptomatic em­ployee; and

• Conducts deep clean­ing of the diagnosed/​symptomatic employee’s work­sta­tion, as well as those com­mon ar­eas po­ten­tially in­fected by the em­ployee.

All em­ploy­ees who worked in sus­tained, close prox­im­ity to the diagnosed/​symptomatic em­ployee are also re­moved from the work­site for at least 14 days; how­ever, should these ex­posed em­ploy­ees later de­velop COVID-​19 symp­toms and/​or re­ceive a con­firmed di­ag­no­sis, they may not re­port on­site un­til all return-​to-​work re­quire­ments are met, de­fined be­low.

c. Worker Exposure Classification

Employees’ worker ex­po­sure” is clas­si­fied as medium risk by the Occupational Safety and Health Administration’s guid­ance be­cause they fre­quently and/​or closely in­ter­act with the gen­eral pub­lic.

Given this clas­si­fi­ca­tion, MADL pro­vides the fol­low­ing con­trols in ad­di­tion to the above sum­ma­rized pre­ven­tion ef­forts: in­stalling phys­i­cal bar­ri­ers where fea­si­ble, lim­it­ing ex­po­sure to the gen­eral pub­lic, and min­i­miz­ing face-​to-​face con­tact.

2. Identification and Isolation of Sick and/​or Exposed Employees

Risk and ex­po­sure de­ter­mi­na­tions are made with­out re­gard to em­ploy­ees’ pro­tected char­ac­ter­is­tics, as de­fined by lo­cal, state, and fed­eral law. 

Any health-​related in­for­ma­tion and doc­u­men­ta­tion gath­ered from em­ploy­ees is main­tained con­fi­den­tially and in com­pli­ance with state and fed­eral law. Specifically, med­ical doc­u­men­ta­tion is stored sep­a­rate from em­ploy­ees’ per­son­nel doc­u­men­ta­tion.

a. Employees’ Self-​Monitoring

The fol­low­ing em­ploy­ees should not re­port to work and, upon no­ti­fi­ca­tion to MADL, will be re­moved from the reg­u­lar work sched­ule:

• Employees who dis­play COVID-​19 symp­toms, such as fever, cough, short­ness of breath, sore throat, new loss of smell or taste, and/​or gas­troin­testi­nal prob­lems, in­clud­ing nau­sea, di­ar­rhea, and vom­it­ing, whether or not ac­com­pa­nied by a for­mal COVID-​19 di­ag­no­sis;

• Employees who, in the last 14 days, have had close con­tact with and/​or live with any per­son hav­ing a con­firmed COVID-​19 di­ag­no­sis; and

• Employees who, in the last 14 days, have had close con­tact with and/​or live with any per­son dis­play­ing COVID-​19 symp­toms, such as fever, cough, short­ness of breath, sore throat, new loss of smell or taste, and/​or gas­troin­testi­nal prob­lems, in­clud­ing nau­sea, di­ar­rhea, and vom­it­ing.

Such em­ploy­ees may only re­sume in-​person work upon meet­ing all return-​to-​work re­quire­ments, de­fined be­low.

b. Daily Screenings

To pre­vent the spread of COVID-​19 and re­duce the po­ten­tial risk of ex­po­sure, MADL em­ploy­ees are self-​screened on a daily ba­sis at home with the COVID-​19 Workplace Health Screening pro­vided by the Tuscola County Health Department prior to re­port­ing for work.

c. Return-​to-​Work Requirements

Employees who were them­selves di­ag­nosed with COVID-​19 may only re­turn to work upon con­fir­ma­tion of the ces­sa­tion of symp­toms and con­ta­gious­ness, proof of which may be ac­quired via the test-​based strat­egy or the non-​test-​based strat­egy.

The test-​based strat­egy is pre­ferred but re­lies upon the avail­abil­ity of test­ing sup­plies and lab­o­ra­tory ca­pac­ity. Under this strat­egy, em­ploy­ees may dis­con­tinue iso­la­tion and re­turn to work upon achiev­ing the fol­low­ing con­di­tions:

• Resolution of fever with­out the use of fever-​reducing med­ica­tions;

• Improvement in res­pi­ra­tory symp­toms (e.g., cough, short­ness of breath); and

• Negative re­sults of an FDA Emergency Use Authorized mol­e­c­u­lar as­say for COVID-​19 from two con­sec­u­tive na­sopha­ryn­geal swab spec­i­mens col­lected at least 24 hours apart.

Under the non-​test-​based strat­egy, em­ploy­ees may dis­con­tinue iso­la­tion and re­turn to work upon achiev­ing the fol­low­ing con­di­tions:

• At least 3 days (72 hours) have passed since re­cov­ery de­fined as res­o­lu­tion of fever with­out the use of fever-​reducing med­ica­tions;

• Improvement in res­pi­ra­tory symp­toms (e.g., cough, short­ness of breath); and

• At least 7 days have passed since symp­toms first ap­peared.

Employees who came into close con­tact with, or live with, an in­di­vid­ual with a con­firmed di­ag­no­sis or symp­toms may re­turn to work af­ter ei­ther 14 days have passed since the last close con­tact with the diagnosed/​symptomatic in­di­vid­ual, or the diagnosed/​symptomatic in­di­vid­ual re­ceives a neg­a­tive COVID-​19 test.

Employees are typ­i­cally re­quired to sub­mit a re­lease to re­turn to work from a health­care provider; given the cur­rent stres­sors on the health­care sys­tem, MADL may ac­cept writ­ten state­ments from em­ploy­ees con­firm­ing all the fac­tors sup­port­ing their re­lease.

3. Workplace Flexibilities and Potential Benefits for Employees Affected by COVID-​19

MADL is tem­porar­ily sus­pend­ing the as­sess­ment of all at­ten­dance points for el­i­gi­ble ab­sences.

In ad­di­tion, em­ploy­ees may be el­i­gi­ble for paid and un­paid leaves of ab­sence.

Employees may be per­mit­ted to uti­lize avail­able paid-​time off pro­vided un­der MADL pol­icy con­cur­rently with or to sup­ple­ment any ap­proved leave.

a. FFCRA

Employees may qual­ify for two dif­fer­ent types of paid leave un­der the Families First Coronavirus Response Act (“FFCRA”). Under the Emergency Paid Sick Leave Act (“EPSLA”), em­ploy­ees may seek up to two weeks (i.e., 10 busi­ness days) of paid leave for the fol­low­ing rea­sons:

1. Subject to a Federal, State, or lo­cal quar­an­tine or iso­la­tion or­der re­lated to COVID-​19;

2. Advised to self-​quarantine due to con­cerns re­lated to COVID-​19;

3. Experiencing symp­toms of COVID-​19 and seek­ing a med­ical di­ag­no­sis;

4. Caring for an in­di­vid­ual sub­ject to a quar­an­tine or iso­la­tion or­der or ad­vised to self-​quarantine due to con­cerns re­lated to COVID-​19;

5. Caring for a son or daugh­ter whose school or child­care provider is closed or un­avail­able due to COVID-​19 pre­cau­tions; and

For full-​time em­ploy­ees, two weeks of leave equates to 80 hours; for part-​time em­ploy­ees, two weeks of leave equates to a num­ber of hours equiv­a­lent to the num­ber of hours usu­ally worked in a two-​week pe­riod.

Paid leave for rea­sons 1, 2, and 3, above, is paid at the employee’s reg­u­lar rate of pay. Paid leave for rea­sons 4 and 5, above, is paid at a rate equiv­a­lent to two-​thirds of an employee’s reg­u­lar rate of pay or min­i­mum wage, whichever is greater.

b. Executive Order 2020-​36

Employees who re­quire leave be­yond the EPSLA be­cause of their own COVID-​19 diagnosis/​symptoms, or be­cause they have had close con­tact or live with an in­di­vid­ual with a COVID-​19 diagnosis/​symptoms, may be el­i­gi­ble for un­paid leave un­der Executive Order 2020-​36 un­til per­mit­ted there­un­der to re­turn to work.

4. Plan Updates and Expiration

This Plan re­sponds to the COVID-​19 out­break. As this pan­demic pro­gresses, MADL will up­date this Plan and its cor­re­spond­ing processes.

This Plan will ex­pire upon con­clu­sion of its need, as de­ter­mined by RTDL and in ac­cor­dance with guid­ance from lo­cal, state, and fed­eral health of­fi­cials.

Updated: 6/​22/​2020