Library Director Job Description

The Library Director is an at-​will em­ployee who works at the plea­sure of the Library Board of Trustees to rep­re­sent the Library in the Community, plan ser­vices and pro­grams, ad­min­is­ter li­brary poli­cies, su­per­vise staff, and over­see op­er­a­tions and col­lec­tion de­vel­op­ment.

PRIMARY AREAS OF RESPONSIBILITY

General Administration and Management

  1. Formulates and rec­om­mends poli­cies to the Board.
  2. Maintains and im­ple­ments li­brary poli­cies and pro­ce­dures.
  3. Monitors all Library con­tracts to as­sure com­pli­ance.
  4. Oversees the Library’s elec­tronic pres­ence to as­sure time­li­ness and ease of use.
  5. Orients new trustees and serves as a re­source for trustee ac­tiv­i­ties.
  6. Provides ad­min­is­tra­tive sup­port to the Library Board; com­piles in­for­ma­tion for Board mem­bers, makes monthly re­ports and par­tic­i­pates in Board com­mit­tee work as nec­es­sary.
  7. Effectively man­ages the daily op­er­a­tions of the li­brary.
  8. Directs the main­te­nance of the li­brary build­ing and grounds.
  9. Oversees col­lec­tion de­vel­op­ment and cat­a­loging of all ma­te­ri­als.
  10. Assists with pub­lic ser­vices.
  11. Oversees the main­te­nance of the Library’s net­work and OPAC soft­ware.
  12. Seeks sup­ple­men­tal fund­ing op­por­tu­ni­ties through grants, en­dow­ments, be­quests, and other ap­pro­pri­ate sources.
  13. Maintains a newslet­ter and our web­site.
  14. Serves as a re­source for all stand­ing com­mit­tees.
  15. Performs other tasks as as­signed by the Board of Trustees.

Financial Management

  1. Assures Library fi­nances are ac­cu­rately man­aged on a daily ba­sis, in­clud­ing main­tain­ing ac­counts payable and re­ceiv­able.
  2. Provides di­rec­tion and over­sight to the col­lec­tion agency.
  3. Provides monthly fi­nan­cial plan­ning data to the Library Board to as­sist in es­tab­lish­ing long and short- term fi­nan­cial pri­or­i­ties.
  4. Submits an an­nual bud­get to the Library Board in a timely man­ner, and di­rects, re­vises, and mon­i­tors ex­pen­di­tures in ac­cor­dance with the bud­get.
  5. Monitors all Library in­come to as­sure ac­cu­racy and timely re­ceipt.

Planning and Organization

  1. Plans, or­ga­nizes, co­or­di­nates, and di­rects a bal­anced pro­gram of li­brary ser­vice to meet the im­me­di­ate and long-​range goals of the li­brary and the com­mu­nity.
  2. Develops long-​term plans for the Library’s fu­ture.

Personnel Management

  1. Develops staff job de­scrip­tions, rec­om­mends and ad­min­is­ters per­son­nel poli­cies.
  2. Hires, sched­ules, eval­u­ates, pro­motes, dis­ci­plines, and ter­mi­nates the em­ploy­ment of staff.
  3. Defines ex­pec­ta­tions for staff per­for­mance and sets goals for ser­vice and pro­gram­ming; pro­motes high staff morale.
  4. Assures staff train­ing and de­vel­op­ment op­por­tu­ni­ties.
  5. Acts as a con­sul­tant, me­di­a­tor, and fa­cil­i­ta­tor for staff.
  6. Consults with the Board of Trustees as needed.

Community and Professional Development

  1. Recommends and ad­min­is­ters pub­lic re­la­tions pro­grams to as­sure a high level of vis­i­bil­ity for the Library in the com­mu­nity
  2. Establishes and main­tains ef­fec­tive work­ing re­la­tion­ships with other gov­ern­men­tal agen­cies, pro­fes­sional and other li­brary agen­cies, civic and com­mu­nity groups and the gen­eral pub­lic.
  3. Participates in pro­fes­sional de­vel­op­ment op­por­tu­ni­ties.
  4. Represents the Library at ap­pro­pri­ate com­mu­nity events.

Position Requirements

  1. Bachelor’s de­gree
  2. Ability to ob­tain a Level 3 cer­ti­fi­ca­tion from Library of Michigan within 1 year of hire date
  3. A min­i­mum of 2 years of pro­gres­sively re­spon­si­ble pub­lic li­brary ex­pe­ri­ence.
  4. Extensive knowl­edge of cur­rent pub­lic li­brary prin­ci­ples, meth­ods and prac­tices and will pos­sess the abil­ity to es­tab­lish and main­tain ef­fec­tive work­ing re­la­tion­ships with com­mu­nity lead­ers, pub­lic of­fi­cials, pro­fes­sional groups, li­brary em­ploy­ees and the gen­eral pub­lic.
  5. A work­ing knowl­edge of bud­get prepa­ra­tion, grant writ­ing, and fundrais­ing.
  6. A min­i­mum of four (4) years of pub­lic li­brary ex­pe­ri­ence post-​degree, which in­cludes at least two (2) years of man­age­ment or su­per­vi­sory work.
  7. Thorough knowl­edge of the phi­los­o­phy and tech­niques of all facets of pub­lic li­brary ser­vice and a com­mit­ment to the mis­sion and phi­los­o­phy of pub­lic li­brary ser­vice.
  8. Demonstrated abil­ity to solve prob­lems col­lab­o­ra­tively through in­no­v­a­tive, imag­i­na­tive and cre­ative lead­er­ship.
  9. Thorough un­der­stand­ing of pub­lic li­brary fi­nan­cial processes and prac­tices.
  10. Ability to think an­a­lyt­i­cally and to de­velop new ser­vices.
  11. Ability to ex­er­cise ini­tia­tive and in­de­pen­dent judg­ment.
  12. Knowledge of li­brary in­for­ma­tion ser­vice de­liv­ery ap­pli­ca­tions and com­pe­tent in the uses of tech­nol­ogy to pro­vide ser­vice to the pub­lic.
  13. Ability to pre­pare com­pre­hen­sive re­ports and present ideas clearly and con­cisely in writ­ten and oral form.
  14. A com­pre­hen­sive knowl­edge of Michigan li­brary law.
  15. Ability to make ad­min­is­tra­tive de­ci­sions, de­velop poli­cies and su­per­vise staff.
  16. Effective in­ter­per­sonal skills con­sist­ing of cre­ative and diplo­matic man­age­ment abil­i­ties.
  17. Ability to mo­ti­vate, es­tab­lish and main­tain ef­fec­tive work­ing re­la­tion­ships with staff, peers, Board mem­bers, gov­ern­ment of­fi­cials, vol­un­teers, com­mu­nity agen­cies, gov­ern­men­tal bod­ies, ven­dors, and the gen­eral pub­lic.
  18. Ability to ef­fec­tively pro­mote li­brary ser­vices and aware­ness through the use of a wide va­ri­ety of me­dia.

Physical Demands and Work Environment:

The phys­i­cal de­mands and work en­vi­ron­ment char­ac­ter­is­tics de­scribed here are rep­re­sen­ta­tive of those an em­ployee en­coun­ters while per­form­ing the es­sen­tial func­tions of the job. Reasonable ac­com­mo­da­tions may be made to en­able in­di­vid­u­als with dis­abil­i­ties to per­form the es­sen­tial func­tions.

While per­form­ing the du­ties of this job, the em­ployee is reg­u­larly re­quired to com­mu­ni­cate with oth­ers in per­son and on the tele­phone. The em­ployee is fre­quently re­quired to re­view and pro­duce writ­ten and com­put­er­ized doc­u­ments. The em­ployee is fre­quently re­quired to ac­cess and re­trieve books, pe­ri­od­i­cals and other ma­te­ri­als that vary in weight, size and shape and may be lo­cated at heights rang­ing from floor level to over-​head level. The em­ployee is fre­quently re­quired to ac­cess var­i­ous lo­ca­tions within the Library and at­tend meet­ings in lo­ca­tions away from the build­ing. The em­ployee must fre­quently lift and/​or move items or light or mod­er­ate weight. Must pos­sess a valid driver’s li­cense.

While per­form­ing the du­ties of this job, the em­ployee reg­u­larly works in an of­fice set­ting within a pub­lic li­brary. The noise level in the work en­vi­ron­ment is usu­ally quiet.